Sample Refusals or Rejection Letters
To,
282 Main Street,
Athens.
Date:-
Recently we received your request for an item-by-item register of cases 35 to 43 of the John Fernandes Photographic Collection housed here in the Springfield University Library Archives.
We always try to assist our patrons in their various research projects, although the small size of our staff often prevents us from following up on specific kinds of inquiries. Because the Fernandes Collection, a very recent acquisition, is enormous in size and has not yet been cataloged, the best we can do for you at this time is invite you to survey the collection in person. Library attendants will be on hand to assist you during your visit, and a light table is available in our Special Collections Reading Room for your perusal of photographic slides and transparencies.
To help you plan your visit to our library, I’m enclosing a flyer with our Reading Room hours and policies, along with a summary of various library services. We wish you the best of luck in your research and look forward to your visit.
Regards,
Praveen Dubey
Encl: <List of enclosed items goes here>